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Vendors

We are currently seeking vendors for the 2018 Jeffco Fair & Festival. Applications, details and Vendor Rules & Regulations are below.

Please note, all vendor spaces are located outdoors only and priced for a standard 10x10 vendor space. Vendors are required all three event days; single/partial day opportunities are not available. Applications will close on June 8, 2018 or before if all vendor spaces sell out.


VENDOR CATEGORIES & SPACE FEES

Food Vendors (sale of food and beverages): $500
  • Food Vendors to sale non-fair/carnival food (no cotton candy, corn dogs, caramel/candy apples and funnel cakes, etc.). Applicants must submit proposed menu items and pricing with application for consideration. You will be contacted if menu items and categories have already been selected.
Commercial Vendors (sale or exhibit a product, service): $500
  • Commercial Vendors must submit proposed merchandise items and pricing with application for consideration. You will be contacted if both categories have already been selected. Prices must be displayed during event hours for attendees to view easily.
Non-commercial Vendors (educational, experience, attraction, informational): $300
  • No merchandise, food or beverages may be sold or distributed from Non-commercial Vendors. This includes solicitation and exchange of funds for memberships or donations.
Non-profit (501 (c) 3): $100
  • No merchandise, food or beverages may be sold or distributed from Non-profit Vendors.
Artisan Village Vendors (sale or exhibit a product designed, produced and made locally): $75
  • We prefer makers who design and produce their own work. Designed, produced and made locally (primarily Jeffco and only in Colorado). Sample of Artisan Vendors we’re seeking:
    • Makers & Designers: Jewelry, apparel, apothecary, ceramics, furniture, accessories, art, etc.
    • Food Purveyors: Chocolate, baked goods, salts and spices, syrups and vinegars, pickled foods, jams and more – appealing to shoppers looking for high-quality handmade snacks, gifts, etc.
    • Special Features: Workshops, photo ops, seating vignettes, fortune telling, lawn games, live poetry, portraiture, beauty bars, music, art installations, mobile boutiques, etc.
  • Artisan Village is reserved for small locally-owned independent businesses. Larger companies should apply for vendor opportunities in our commercial or non-commercial categories and visit our sponsorship page.
  • Artisan Village Vendor operating times are 12 p.m. – 7 p.m. Friday and 10 a.m. – 6 p.m. Saturday and Sunday.

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2017 Event Demographics

21K event guests over 4-days
98% Jeffco residents
54% ages 35 - 49
22% ages 25 - 34
20% household Income $50,000 to $74,999
17% household Income $100,000 to $149,999
15% household Income $75,000 to $99,999
68% Female
32% Male
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2016 Event Demographics

15K event guests over 4-days
76% Jeffco residents
36% ages 35 - 49
31% ages 50 - 54
23% household income of $100,000 - $149,999
23% household income of $75,000 - $99,999
64% Female
35% Male
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IMPORTANT DATES

Deadline for Insurance Certificates, Vendor Fees & Vendor Agreements: July 9, 2018

Deadline for Coke Product Orders (Food and beverage Vendors only): July 9, 2018

Credential Pick-Up Begins: July 23, 2018

Vendor Load-in Dates (Time slots for load-in will be communicated at a later date): August 9 – 10, 2018

Event Dates: August 10 – 12, 2018

Vendor Load-out Dates: August 12 – 13, 2018

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EVENT LOAD-IN DATES AND TIMES


All exhibits, booths and spaces must be staffed and operational thirty minutes prior to Event opening. Vendors are expected to be completely loaded-in by 9:30 a.m. each day.

Thursday, August 9, 2018: 8 a.m. – 6 p.m.

Friday, August 10, 2018: 7 a.m. – 9:30 a.m.

Saturday, August 11, 2018: 7 a.m. – 9:30 a.m.

Sunday, August 12, 2018: 7 a.m. – 9:30 a.m.

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EVENT OPERATING DATES AND TIMES

Vendors are expected to be open during ALL Event operating hours. All exhibits, booths and spaces bust be staffed and operational thirty minutes prior to Event opening.

Vendors will sufficiently staff booth space during ALL Event hours. Closing early or tearing down your space early is not permitted. Tear down shall not begin until after the Event closes. Vehicles will be allowed into load-out zones to load-out after all Event attendees have departed.

Friday, August 10, 2018: 12 p.m. – 10 p.m.

Saturday, August 11, 2018: 10 a.m. – 10 p.m.

Sunday, August 12, 2018: 10 a.m. – 6 p.m.

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Sustainability Program

2017 Sustainability Program Report
2017 Sustainability Program Report 
In 2017, vendors, partners and event attendees helped us launch new sustainability efforts.

For our 2018 event, we have teamed up with ZeroHero to build a stronger sustainability program as we work to have an event great impact on our environment. We have a goal to divert approximately half of all waste from the landfill and will reach that objective though event-wide recycling and compost programs.

Vendor participation is CRUCIAL to the success of the program and our entire team will help you to familiarize yourself with YOUR ROLE in Zero Waste at the 2018 Jeffco Fair & Festival.

How will vendors be expected to contribute?

  1. Please help us by putting ‘waste in its place’ and visiting the ZeroHero tents located throughout the event to recycle or compost your waste. A friendly volunteer will greet you to help determine what goes where.
  2. Please break down your cardboard AND separate your recyclables from your trash at your booth. If you need any bags ask a custodial or green team member.
  3. Please help us keep up with your trash and recycling. We will have separate bins for you to use to help to keep waste, recycling and compost separated please take the time to use the appropriately.
  4. Please DO NOT leave anything behind. This includes weights for your tents, such as cinderblocks, carpets and other décor. PACK IT IN, PACK IT OUT.
  5. Food Vendors
    1. Please make sure all your service ware, i.e. cutlery, plates, hot cups, cold cups, are either recyclable or compostable.
    2. Please be prepared to submit your products prior to the event so we know what kind of products will be onsite.
    3. We compost! If you have any pre-consumer food waste used in prep or other food waste use the labeled compost bins (back of house). If you have a lot, let ZeroHero know and they will set you up with your own bin.



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Vendor Planning Map

Vendor Planning Map to use when you preference your vendor space in the vendor application for consideration. Click PDF below to open planning map.
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Adobe PDF
Vendor Planning Map

Vendor Rules & Regulations

Adobe PDF
Vendor Rules & Regulations

Vendor Applications for Consideration

Artisan Village Vendor Application
Commercial Vendor Application
Food Vendor Application
Non-Commercial Vendor Application
Non-profit Vendor Application
County Department/Division Application
Jefferson County Fairgrounds  -  15200 West 6th Avenue Golden, CO 80401

303.271.6600   info@celebratejeffco.com
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